MODULE 2: XACTIMATE FOR MOLD

High-Value Items Contractors Miss

Lesson 2.3 - The Billing Blueprint: Mold Edition

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The Billing Blueprint

The Money You're Leaving Behind

$2,500 - $6,500

Missed per mold job

Not billing incorrectly.
Missing items that are legitimate, expected, and sitting right there in Xactimate.

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The Billing Blueprint

The Annual Impact

10

Mold jobs/year

×

$4,500

Avg missed/job

=

$45,000

Given away annually

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The Billing Blueprint

Missed Containment Items

$500-1,500 typically missed

Framing - most people just throw up poly
Decon chamber - $200-400 for separate construction
Return air pathway - baffles for proper circulation
HVAC isolation - sealing each vent separately
Window sealing - separate from general containment
Multi-layer floor protection - each layer billable

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The Billing Blueprint

Missed Air Quality Items

$800-2,000 typically missed

Adequate air scrubber quantity - most underestimate
Setup charges - separate from daily rental (many skip entirely)
Filter changes - every change is billable
Ducting by linear foot - 30ft of duct = bill 30ft
Pre-filters - changed more frequently, often forgotten
Monitoring equipment - if protocol requires it

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The Billing Blueprint

PPE is Almost Always Underbilled

$300-800 typically missed

Suits per DAY, not per job - workers change suits frequently
Multiple cartridges - should change at least daily
Decon supplies - hand wash, boot wash, disposal bags
Eye protection - if using half-face respirators
Multiple entries = multiple suits - each entry needs fresh PPE

Billing 2 suits for whole job when you should bill 12-16 = $200+ lost

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The Billing Blueprint

Missed Cleaning Items

$500-1,500 typically missed

Detailed vs Standard vacuuming - irregular surfaces = detailed
Multiple cleaning passes - each pass is billable
Contents manipulation - moving items in/out of containment
Contents cleaning - separate from structural cleaning
Surface preparation - may be separate from vacuuming
Damp wiping - separate line item from vacuuming

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The Billing Blueprint

Missed Disposal Items

$300-700 typically missed

Double-bagging - twice the bags, twice the labor
Moving bags within property - separate from haul-off
Multiple haul-off trips - each trip is billable
Dumpster waiting time - rental while it sits
Disposal facility fees by weight - keep weight tickets

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The Billing Blueprint

Understanding "Stacking"

            One wall section with mold = 6+ line items:

            1. Demo labor and haul-off

            2. HEPA vacuum the cavity

            3. Antimicrobial treatment

            4. PPE worn during work

            5. Bags and disposal

            6. Air scrubber time

            This isn't padding. This is the actual work.

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The Billing Blueprint

Every Protocol Verb = Potential Billing

"I removed the wall" is NOT one billable item.

Removing the wall involves:
cutting, removing, bagging, hauling,
vacuuming the cavity, treating the cavity

Each verb is potentially billable.

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The Billing Blueprint

Total Commonly Missed

$500-1.5K

Containment

$800-2K

Air Quality

$300-800

PPE

$500-1.5K

Cleaning

$300-700

Disposal

Total: $2,500 - $6,500 missed per job

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The Billing Blueprint

Use a Checklist

Review every estimate against checklist before submitting
Check every category - containment, air quality, PPE, cleaning, disposal
Capture every legitimate item
Download the High-Value Items Checklist from resources

                The difference between "good enough" and "complete"

                is thousands of dollars per job.

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The Billing Blueprint

Coming Up Next

Lesson 2.4: Billing Red Flags

Patterns that trigger scrutiny
Equipment red flags
PPE inconsistencies
How to avoid audits and reductions

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The Billing Blueprint

MODULE 2: XACTIMATE FOR MOLD

End of Lesson 2.3

High-Value Items Contractors Miss

Action Item: Download the checklist. Review your next estimate against it.

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The Billing Blueprint