MODULE 1: INSURANCE & DOCUMENTATION

Mold Documentation

Lesson 1.3 - The Billing Blueprint: Mold Edition

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Mold Documentation is More Intensive

Higher costs = more scrutiny from insurance
Must prove protocol compliance
Containment integrity documentation
Air quality throughout the job
Proper disposal procedures

Miss any of this, and you're inviting reductions or denials.

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Protocol Documentation

Prove you followed the protocol

Keep complete copy of protocol on file (all pages)
Document when you received it (date, from whom)
Get amendments in writing
Create a protocol compliance checklist
Document all communication with IEP

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Protocol Compliance Checklist

Protocol says 6-mil poly? ✅ Photo showing 6-mil installed
Protocol says HEPA vacuum all surfaces? ✅ Photo of HEPA in progress
Protocol says remove drywall 2ft beyond mold? ✅ Photo with measurement

                Every protocol requirement becomes a documentation item.

                When adjuster asks "Did you follow the protocol?" - hand them a stack of evidence.

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Containment Documentation

Photo barriers from multiple angles
Show barrier material (6-mil, not thin plastic)
Show sealed edges - tape on floor, ceiling, walls
Document containment dimensions with tape measure
Photo decon chamber and entry/exit point
Document negative air machine placement and exhaust

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Why Containment Documentation Matters

Failed Clearance?

First question: "Was containment properly maintained?"

Your photos answer this.

Billing Questions?

Photos justify your containment charges.

No docs = no payment.

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Air Quality Equipment Logs

Justify your equipment charges

Every day document: what equipment is on site
Where each piece is located
That it's running - visual confirmation
Filter condition - note filter changes
Equipment photos showing placement

                Without logs, adjuster says "only paying for 3 days, not 5."

                With detailed logs showing daily verification - that argument falls apart.

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Photo Documentation

BEFORE

Mold extent
Affected areas
Conditions
Proves mold existed

DURING

Containment setup
Workers in PPE
Removal process
Bagging & disposal

AFTER

Clean surfaces
Ready for clearance
Disposal loaded
Pre-clearance proof

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Photo Log Template

            For each photo document:

            Number • Date • Time • Location • Description

            "Photo 47, Jan 15 2026, 2:30 PM, Master bathroom north wall,

            showing mold growth on drywall before removal"

Organized, labeled photos > random collection of images

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Chain of Custody

For sample handling (usually IEP's responsibility)

When sample was collected (date, time, location)
Who collected it (name, company)
How it was stored (sealed container)
Who transported it (name, company, date)
When received by lab

                Usually testing company handles this. If you assist with samples, follow their instructions exactly. Broken chain = challenged results.
            

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Key Takeaways

Protocol documentation proves compliance
Containment documentation proves proper isolation
Air quality logs justify equipment charges
Photo documentation tells the complete story
Mold documentation is more intensive - but it's tied to getting paid

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MODULE 1: INSURANCE & DOCUMENTATION

End of Lesson 1.3

Mold Documentation

Action Item: Create a mold documentation checklist for your next job.

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